Architecture & Security Review

Statement of Purpose:

The purpose of the Architecture and Security Review (ASR team) is to partner with campus departments to discuss a proposed hosted or on-premise service or product. Having this discussion early in the selection process will optimize the service or product’s compatibility with the University’s information technology and security principles. The ASR is a cross-functional team representing various areas in OIT: information security, network infrastructure, applications infrastructure, database management, web applications, and research computing. The ASR will:

  • partner with the campus departments, along with the Project & Technology Consulting Office (PATCO) and the Service Management Office (SMO) from OIT, to help ensure the best outcome
  • act as a consultative and advising body during the selection and negotiation of a proposed technology product or service
  • identify risks and provide actions and/or strategies to mitigate those risks
  • collaborate with the requestor to resolve identified gaps or risks to develop a joint recommendation and mitigation strategy
  • look beyond the “go live” date to consider the risk and sustainability for the full life-cycle of a service or product
  • provide suggestions and observations for a successful implementation

The result of this collaborative process will be a recommended solution that is compatible with University architecture and mitigates risk. When the ASR is not confident in the security and/or risk of the solution, the ASR may from time to time elevate the review to Senior Staff for their decision on whether or how risks would be appropriately mitigated in order for a selected service or product to proceed. We will remain involved in the process to identify alternative actions or products.

ASR Schedule & Review Process:

  • The Architecture and Security Review meets every Wednesday (3 - 4 p.m.) at 701 Carnegie Center, room 231A. Here is our calendar.

  • Reviews should be scheduled early in a project. A review would be useful to product selection for a software solution, during the design phase for a custom solution, or prior to a major change or update to an existing solution. For simple, known products, we might do a "light" review by one or two ASR members.

  • Request a review by identifying an available date on the ASR calendar, and then email your request to ASR-OIT@Princeton.edu.  Please also provide the name of the product and the lead contact from the business owner office. Ideally, you will also attach the completed Vendor Review Form at the same time, but we need to receive it no later than the Friday afternoon prior to the scheduled Wednesday review. It is important that the vendor or the lead contact complete the technical details of the product to complete the outline.

  • The lead contact and any project manager should plan to attend the ASR review meeting. The vendor should also be available for the second portion of the meeting (so please bring the vendor phone number to the meeting). The ASR meeting will focus the first 30 - 40 minutes of conversation among the members from the University areas; if there are remaining questions, we will call the vendor after that time.

  • The ASR will provide the lead and project manager with notes and security recommendations, which summarize the risks and provide detailed mitigation strategies for the business owner and project team.

  • Prior to the product being launched into production, the OIT project or change management team will initiate a second, brief ASR to validate whether the architecture and security recommendations were implemented.