Securely Sending Files

If you are a member of the Princeton University community, you can begin to send files securely just by logging into the Secure File Sharing interface by performing the following steps:


SFS-Screenshot Securely sending a file Step 1

  1. Enter the following URL into your browser https://securesend.princeton.edu  to display the login screen. Because we have set up our system to automatically register Princeton accounts, you can ignore the "I don't have an account" link that would take you to a registration page.

    Enter your registered email address and its password in the spaces provided, and click the “Login” button.

    Note - If you have been given an email address in the form firstname.lastname@princeton.edu, you must log into Secure File Sharing with that address, not with the traditional netid@princeton.edu.



    Screenshot Securely sending a file Step 2
  2. Your Secure File Sharing session opens on the "File Manager" tab. 

    Click the “Send File” tab to move to the appropriate tab for sending files.

    NOTE - Secure File Sharing is Java-based, so when you switch to the "Send File" tab, a dialog box may be displayed asking you to allow a Java applet to access your computer. Clicking "Allow" will enable you to send files.










    Screenshot Securely sending a file Step 3
  3. The “Send File” tab allows you to enter the email address(es) for the intended recipient(s) of your document, a subject line and any text in the spaces provided.

    Clicking the “Choose File/Folder” button will open a popup allowing you to choose the file(s)/folder(s) you would like to send.




















    Screenshot Securely sending a file Step 4
  4. Highlight the file(s)/folder(s) you would like to send and click the “Attach” button.

















     





    Screenshot Securely sending a file Step 5

  5. You can see the file(s)/folder(s) that you have selected, listed at the bottom of the “Files” area of the screen.






















     

  6. Screenshot Securely sending a file Step 6To receive a copy of the email your recipients will receive, check the box next to “Send a copy to myself” at the bottom of the screen.

    If you check the box next to “Send notification on the delivery,” you will receive an email when each recipient picks up the file.

    Click the “Send” button to securely send the file to the Secure File Sharing server and the links via email to the recipients.






    Screenshot Securely sending a file Step 7
  7. After your file(s)/folder(s) have been sent, the following acknowledgement screen is presented.

    Click the “OK” button to continue.














    Screenshot Securely sending a file Step 8
  8. Each recipient and you, if you requested a copy, will receive an email with a link to the file(s)/folder(s) shared.

    NOTE – The file is only available for 7 days after it is sent.

    If the recipient does not pick it up by then, you’ll need to resend the file.

    The following steps need only be performed if a recipient is outside of the Princeton community and is not registered in the system







    Screenshot Securely sending a file Step 9

  9. If the recipient is outside of the Princeton community and does not have an active Secure File Sharing account, you will receive an email asking you to approve the new recipient allowing him or her to create a recipient account and download the file.

    Click the link in the email to approve the recipient.

    If you do not approve the recipient, he or she won’t be able to create an account.



    Screenshot Securely sending a file Step 10
  10. The following screen is displayed.

    Assuming the file transfer is legitimate, click the “Approve Recipient” button.   The new recipient can now download the file, but only after going through a recipient registration process.

    Remember that accounts expire after 30 days, so someone who received a file more than a month ago may no longer have an account.












    Screenshot Securely sending a file Step 11
  11. You will then receive the following screen confirming your approval.















    Screenshot Securely sending a file Step 12
  12. If, when you sent the file(s), you checked the box labeled “Send notification on file delivery,” you will receive an acknowledgment in your email when the file is downloaded.